Vehicle management
Import vehicles with CSV or Excel, track lifecycle states and mileage, and keep driver assignments with each vehicle.
Now available
Fleet maintenance, finally under control.
Track repairs, vehicle records, reminders, and costs in one place - built for drivers, workshops, and fleets. No more spreadsheets, paper folders, or missed deadlines.
Built for teams that want vehicle admin out of spreadsheets and inboxes.
Deadlines stay visibleDocuments stay organizedCosts stay traceableTeams share one viewLeased vehicles stay tracked
↓Scroll to exploreLive
01/03Vehicle records
Keep VIN, mileage, ownership details and history together from day one.
Reminders that stay visible
Track inspections, service intervals and renewals before they become urgent.
Expense clarity
Fuel, repairs and invoices stay structured instead of disappearing into spreadsheets.
Document control
Registration papers, insurance files and service PDFs live with the right vehicle.
One platform. Full clarity.
A complete digital file for every vehicle.
Every job, record, document, and reminder in one connected system - for owners, teams, and workshops alike.
Explore featuresVehicle profiles
VIN, mileage, ownership details, photos and operational status in one record.
Maintenance reminders
Date and mileage reminders for inspections, service work and custom tasks.
Renewal tracking
Insurance, registration, tax and inspection deadlines grouped by urgency.
Expense tracking
Fuel, repairs, service costs, vendors and receipts with cleaner monthly visibility.
Service logs
Capture completed work with mileage, provider, notes and linked documents.
Document vault
Store invoices, insurance files, registration papers and service PDFs by vehicle.
AI assistance
Guide users through record creation, missing details and next best actions.
Fleet visibility
Keep drivers, garages and admins aligned around the same vehicle view.
Lease Management
Manage lease contracts, payments, mileage limits, documents, and lease deadlines from one centralized dashboard.
Reminders & renewals
Stay ahead of every deadline.
TUEV, tax, insurance, registration, and service - date- and mileage-based reminders flag what's due ahead of time, with calendar export.
Get startedBook demoFLEET OPERATIONS
One vehicle. One clear workflow.
Give drivers a simple place to act, fleet teams the controls to approve, and workshops the details to get work done.
Workflow preview · sample vehicle
Company vehicle
FN · 204
Pickup handover
Drawn signature & recorded condition
Driver check
Evidence submitted for review
Workshop invoice
Manager approval before cost recording
- 1Assign
- 2Sign
- 3Report
- 4Review
A shared record for drivers, fleet teams, and assigned workshops. Each role has its own responsibilities and access.
CORE FLEET FUNCTIONS
Your fleet, at a glance.
Manage vehicles, people, spending and company controls in one connected workspace.
Vehicles & drivers
Shared vehicle booking
Reserve company vehicles for a specific time. Prevent overlapping reservations and record pickup and return.
Signed vehicle handovers
Capture mileage, condition, notes, and a drawn signature. Keep a downloadable receipt for pickup and return.
Recurring driver compliance
Schedule recurring checks, collect fresh evidence, remind drivers, and track eligibility for new assignments. Overdue tasks escalate to managers.
A focused mobile driver panel
Separate Dashboard and My vehicle pages, touch signatures, photo uploads, reminders, and notifications — with access limited to relevant tasks.
Daily operations
Accident & damage reporting
Drivers submit photos, incident time, location, and whether the vehicle is drivable. Fleet teams and assigned workshops can review the details.
Workshop job management
Keep scheduling, quotes, repair status, attachments, and completion together in the assigned workshop’s job file.
Service & invoice approvals
Review estimates, capture invoice PDFs, and approve the final invoice. Approval creates a service record with one linked expense.
Company inspection forms
Build company checklists, require photos, review submissions and track follow-up actions when an item fails.
Documents and deadlines
Keep vehicle documents, maintenance reminders and renewal dates organized so teams can see what needs attention.
Costs & company controls
Fleet costs and budgets
Compare cost per kilometre, recorded spending against budgets, and vehicle downtime. Keep currencies separate.
Organization and cost centres
Connect parent and subsidiary reporting and allocate vehicles to cost centres for clearer company spending.
Permissions and activity history
Give owners, managers, drivers and workshops access that fits their responsibilities. Keep recorded actions and approval decisions traceable.
Reports and integrations
Export fleet reports as CSV and connect business reporting tools through a secure, read-only fleet and cost reporting API.
Traffic fine management
Keep notices, incident-time driver checks, response deadlines and case history together. Company-paid fines link to vehicle expenses.
How it works
From vehicle to organised workspace.
Fahrnex guides you through the key steps so drivers, managers, and workshops always know what's next.
See fleet maintenance software1
Add the vehicle
Start with VIN lookup or manual details, then attach documents, mileage, and TÜV information.
2
Plan what is due
Create service, mileage, renewal, and compliance reminders before anything becomes urgent.
3
Record real activity
Log service visits, expenses, receipts, documents, support requests, and telemetry updates.
4
Act on the picture
Use dashboards, AI suggestions, renewal views, and calendar export to keep work moving.
Why Fahrnex
Why teams switch to Fahrnex
Fahrnex is built for people who have outgrown spreadsheets, scattered files, and legacy fleet tools that feel heavier than the work itself.
Read about Car Health ScoreA unified vehicle workspace instead of disconnected reminders, inboxes, and folders.
Germany- and EU-focused workflows for TUV, compliance timing, privacy expectations, and VAT-ready billing foundations.
AI-guided workflows that help people complete work faster without turning the product into a complicated enterprise maze.
Sprinter · B-KL 6620
Car Health Score
82GOOD
Maintenance historyStrong
Reminders on trackOn time
Open repairs1 active
Records completeHigh
BMW X1 · B-FC 2026
Cost of ownership
€ 29
per day
€ 1.00
Cost per km
12 days
No-spend streak
Cost of ownership
See what every vehicle actually costs you — every single day.
Fahrnex turns the purchase price and every logged expense into one number: your cost per day. It updates automatically and compares itself to the last time you checked in.
See cost of ownership trackingCost per day, calculated automatically from purchase price and every logged expense
A personal trend — see it change since the last time you checked, not a generic weekly average
Cost per kilometer once you have logged enough distance
A no-spend streak that rewards staying out of the expense log
AI, Support, and Actions
Helpful guidance when users do not know what to do next.
The assistant answers product questions, collects missing details, and helps Premium users create real records faster.
Voice-first support
Speak naturally to the assistant instead of typing every detail manually.
Guided AI actions
The assistant can ask follow-up questions, collect missing details, and guide you through common vehicle tasks.
Creates vehicle records
After sign-in, ask the assistant to add vehicles, create reminders, log expenses, or update profile details.
Example Conversation
Ask, confirm, save
Add a new vehicle for me
Sure. What is the vehicle make?
Toyota
I will ask a few more details, then save the vehicle automatically.
Why switch
A cleaner replacement for spreadsheets and legacy tools.
Capability
Spreadsheets
Paper & email
Fahrnex
One record per vehicle
×
×
Automatic TUEV / tax reminders
×
×
Repair status everyone can see
×
×
Documents attached to the car
×
Cost history & invoicing
×
Workshop collaboration
×
×
Lease payments & mileage tracked automatically
×
×
Free tools
Useful before you even sign up.
Private car owner
Keep TUV, insurance and service dates visible without chasing scattered notes.
Less stress around deadlines, paperwork and maintenance planning.
Businesses with multiple vehicles
Organize vehicles, spend, and service history for day-to-day operations — whether you run five vehicles or five hundred.
Fewer manual follow-ups and better visibility over real vehicle costs, at any scale.
Garage or fleet team
Keep multiple vehicles, reminders and documents in one shared view.
More consistent readiness and fewer deadline surprises across the team.
Trust & privacy
Built on clear, honest signals.
Your data stays yours
Records, documents, and costs are tied to your account and never sold.
GDPR-minded by design
Built around EU data-protection expectations, with clear privacy controls.
Honest directory data
Workshop listings come from OpenStreetMap - not scraped from third parties.
Made in Germany
Built for German drivers and fleets, with local rules and deadlines in mind.
Pricing
Choose the plan that fits your vehicles.
Compare the same live Basic, Premium, and Enterprise plan details shown on our pricing page.
View pricing
Basic
0,00 €/month
For one owner or operator who wants a calmer way to track documents, due dates, and service basics.
Get started1 vehicle
20 MB secure document storage
Maintenance and TÜV reminders
Manual mileage updates
Basic dashboard
POPULAR
Premium
19,99 €/month
For growing teams and multi-vehicle businesses that need better visibility across deadlines, files, and operating costs.
Choose PremiumUp to 5 vehicles
100 MB secure document storage
Assistant Insights
OBD / telemetry sync
Predictive maintenance
Enterprise
Custom
For larger operations that need rollout support, team controls, and a commercial setup built around their workflow.
Talk to salesCustom vehicle allowance
Custom secure document storage
Custom telemetry integrations
Advanced team controls
Fleet renewal management for compliance dates
Guides
Helpful guides for vehicle owners.
FAQ
Frequently asked questions.
Is Fahrnex free to use?+
Yes. Fahrnex offers a free Basic plan for getting started. Paid plans are designed for people and teams who need more vehicles, better visibility, and shared workflows.
Is Fahrnex GDPR compliant?+
Yes. Fahrnex is built and operated in Germany under EU and German data protection law. Your data is never sold to third parties.
Can I manage a fleet of vehicles?+
Yes. Fahrnex is designed to help fleet and multi-vehicle teams of any size manage shared deadlines, documents, costs, and day-to-day vehicle admin in one place.
Does it work on mobile?+
Yes. Fahrnex works on web, iOS and Android. Your data syncs across all devices in real time.
Now available
Smarter maintenance, fewer surprises.
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