Voertuigbeheer
Importeer voertuigen via CSV of Excel, volg levenscyclus en kilometerstanden en bewaar bestuurderstoewijzingen bij elk voertuig.
Fleet Management Platform
Manage your fleet with confidence—not spreadsheets.
Track vehicles, inspections, maintenance, drivers and documents in one powerful platform built for modern businesses.
Now available — get started free
app.fahrnex.de/dashboard
Fleet utilization
+12.4%
Active vehicles
128
Open inspections
7
Due maintenance
12
Fleet utilization+12.4%
M-FN 4021Actief
B-FN 8890Service due
K-FN 1132Actief
98.4%
Fleet uptime
0 missed
Renewals this year
Everything in one platform
One system for your entire fleet
Replace scattered spreadsheets and inboxes with a single source of truth for every vehicle, driver and document.
Vehicle Management
Every vehicle, document and detail in one digital file.
View feature workflowRepair Workflow
Run repairs end to end: intake, quotes, approvals and invoices.
View feature workflowInspections
Run digital inspections and capture defects on the spot.
View feature workflowMaintenance & Renewals
Never miss a service, TÜV, Kfz-Steuer or insurance date again.
View feature workflowCar Health Score
Turn each vehicle's condition into one clear, trackable score.
View feature workflowDriver & Fleet
Assign drivers, set roles and manage licenses across companies.
View feature workflowFuel & Costs
Log fuel, monitor spend and spot cost outliers per vehicle.
View feature workflowAI Assistant & Insights
Predictive maintenance and guided actions from your own data.
View feature workflowCost of Ownership
See exactly what each vehicle costs you per day — with a personal trend and a no-spend streak.
View feature workflowSee it in action
Built around how your fleet actually runs
Every workflow, mapped to a purpose-built screen — not a generic form.
Vehicle Management
Every vehicle, document and detail in one place
Filter, sort and act on your whole fleet at a glance. Status, mileage, next service and assigned driver — always current.
Live status, mileage and location
Custom fields for any vehicle type
Bulk actions and instant filters
Voertuigen
All 128ActiefService due
+ Add vehicleKentekenModelVolgende serviceStatus
M-FN 4021VW Transporterin 3,200 kmActief
B-FN 8890MB SprinterVerlopenService
K-FN 1132Ford Transitin 1,050 kmActief
HH-FN 552VW Caddyin 8,400 kmActief
S-FN 3300MB Vitoin 620 kmBinnenkort nodig
Real-time sync across your team
Onderhoudsschema
Upcoming services4 due this week
08Jul
Oil & filter service
M-FN 4021 · VW Transporter
11Jul
Reminspectie
B-FN 8890 · MB Sprinter
15Jul
TÜV / main inspection
K-FN 1132 · Ford Transit
22Jul
Tire change
HH-FN 552 · VW Caddy
Auto-reminders before every due date
Maintenance Planning
Stay ahead of every service and renewal
Plan services by date or mileage and let Fahrnex remind the right person before anything is overdue. No more surprise breakdowns.
Date- or mileage-based scheduling
Automatic reminders to the right person
Full service history per vehicle
Inspection Checklists
Digital inspections your drivers actually complete
Standardized checklists, photo evidence and instant defect flags — completed from any phone in minutes and stored forever.
Reusable checklist templates
Photo evidence attached to each item
Instant defect alerts to the office
Daily inspection — M-FN 4021
Pre-trip checklist14 / 16 passed
Tires & pressureIn orde
Lights & indicatorsIn orde
RemmenDefect
Fluid levelsIn orde
Bodywork & mirrorsIn orde
Defects flagged instantly to the office
Bestuurders
ML
Markus Lange
M-FN 4021
SK
Sabine Krause
B-FN 8890
TW
Thomas Weber
K-FN 1132
JN
Julia Neumann
HH-FN 552
License expiry tracked automatically
Driver Management
Know who's driving what — and their licenses
Assign drivers to vehicles, track license validity and keep a full history of who used each vehicle and when.
Driver-to-vehicle assignments
License expiry tracking & alerts
Complete usage history
Fuel & Cost Tracking
See exactly where your fleet budget goes
Log fuel and running costs per vehicle, spot outliers early and turn raw receipts into clean, exportable reports.
Fuel and running costs per vehicle
Automatic outlier detection
One-click exportable reports
Fuel & costs
Spend this month
€ 18,240
Cost / km
€ 0.21
Ma
Di
Wo
Do
Vr
Za
Zo
Avg
Outliers flagged before they add up
FLEET OPERATIONS
One vehicle. One clear workflow.
Give drivers a simple place to act, fleet teams the controls to approve, and workshops the details to get work done.
Workflow preview · sample vehicle
Company vehicle
FN · 204
Pickup handover
Drawn signature & recorded condition
Driver check
Evidence submitted for review
Workshop invoice
Manager approval before cost recording
- 1Assign
- 2Sign
- 3Report
- 4Review
A shared record for drivers, fleet teams, and assigned workshops. Each role has its own responsibilities and access.
Start with a fleet that is organized.
- Bulk CSV / Excel vehicle onboarding
- Driver assignments and lifecycle states
- Costs by currency and upcoming deadlines
- Company roles, activity history, and CSV reports
Assign vehicles, request driver checks, review repair estimates, and approve invoices before they become recorded costs.
- 1Assign a vehicle
- 2Review driver checks
- 3Approve work and invoices
BELANGRIJKSTE VLOOTFUNCTIES
Je wagenpark in één oogopslag.
Beheer voertuigen, mensen, uitgaven en bedrijfsinstellingen in één verbonden werkomgeving.
Voertuigen en bestuurders
Gedeelde voertuigen reserveren
Reserveer bedrijfsvoertuigen voor een bepaalde periode. Voorkom overlappende reserveringen en registreer ophalen en terugbrengen.
Ondertekende voertuigoverdrachten
Leg kilometerstand, staat, notities en een getekende handtekening vast. Bewaar een downloadbaar bewijs voor ophalen en terugbrengen.
Terugkerende bestuurderscontroles
Plan terugkerende controles, verzamel nieuw bewijs, herinner bestuurders en volg de geschiktheid voor nieuwe toewijzingen. Achterstallige taken worden aan beheerders gemeld.
Een gerichte mobiele bestuurdersomgeving
Aparte pagina’s voor Dashboard en Mijn voertuig, handtekeningen via het scherm, foto-uploads, herinneringen en meldingen, met toegang beperkt tot relevante taken.
Dagelijkse werkzaamheden
Ongevallen en schade melden
Bestuurders sturen foto’s, tijdstip, locatie en informatie over de rijdbaarheid. Wagenparkteams en toegewezen werkplaatsen kunnen de details bekijken.
Werkplaatsopdrachten beheren
Houd planning, offertes, reparatiestatus, bijlagen en afronding samen in het dossier van de toegewezen werkplaats.
Onderhoud en facturen goedkeuren
Beoordeel offertes, leg facturen als PDF vast en keur de eindfactuur goed. Goedkeuring maakt een onderhoudsregistratie met één gekoppelde uitgave.
Bedrijfsspecifieke inspectieformulieren
Maak eigen checklists, stel foto’s verplicht, beoordeel inzendingen en volg vervolgacties bij afgekeurde punten.
Documenten en deadlines
Organiseer voertuigdocumenten, onderhoudsherinneringen en verlengingsdata, zodat teams zien wat aandacht nodig heeft.
Kosten en bedrijfsbeheer
Vlootkosten en budgetten
Vergelijk kosten per kilometer, geregistreerde uitgaven met budgetten en voertuigstilstand. Valuta blijven gescheiden.
Organisatie en kostenplaatsen
Bundel rapportages van moeder- en dochterbedrijven en wijs voertuigen toe aan kostenplaatsen voor duidelijker inzicht in uitgaven.
Rechten en activiteitengeschiedenis
Geef eigenaren, managers, bestuurders en garages passende toegang. Houd geregistreerde acties en goedkeuringsbesluiten inzichtelijk.
Rapportages en integraties
Exporteer vlootrapportages als CSV en verbind rapportagetools via een beveiligde alleen-lezen API voor voertuig- en kostenrapportages.
Verkeersboetes beheren
Bewaar kennisgevingen, bestuurderscontroles op het incidenttijdstip, reactietermijnen en dossiergeschiedenis samen. Door het bedrijf betaalde boetes worden gekoppeld aan voertuiguitgaven.
Repair · B-FN 8890
Brake noise on front axle
MB Sprinter · reported by S. Krause
✓
Aangevraagd✓
Quoted✓
Goedgekeurd4
In repair5
VoltooidWorkshop quote
€ 480.00
DeclineGoedkeuren
Invoice ready12-mo warranty
Approve quotes in one tap
Repair Workflow
Run every repair from request to invoice
A real operations workflow — intake, triage, workshop routing, quote approval and financial close — instead of scattered emails and phone calls.
One-tap repair requests with photos and priority
Workshop assignment, quotes and one-click approval
Invoices and warranties stored against every repair
For workshops & garages
A dedicated portal for your repair partners
Garages get their own workspace for requests, jobs, quotes, invoices and scheduling — so work moves faster and nothing gets lost between you and the shop.
A dedicated portal for your garage partners
Jobs, quotes, invoices and calendar in one place
Faster turnaround with far less back-and-forth
Workshop portal · Meister KFZ
Open jobs
6
Quotes to send
3
Invoices due
2
JobStatus
Weber Logistik
B-FN 8890 · MB Sprinter
Stadtwerke Süd
M-FN 4021 · VW Transporter
Neumann GmbH
K-FN 1132 · Ford Transit
Krause Bau
HH-FN 552 · VW Caddy
Shared calendar & scheduling
Car Health Score & AI Insights
Every vehicle's condition, in one number
A live 0–100 score per vehicle and fleet-wide
Predictive maintenance suggestions
Flags risk before it becomes downtime
84Goed
M-FN 4021
VW Transporter
onderhoud geschiedenis92
Herinneringen op schema78
Recent repairs70
Record completeness88
AI recommendation
Book a brake service in the next ~3 weeks to keep this score above 80.
Hoe het werkt
From vehicle to report in five steps
A single connected workflow — no re-keying, no lost paperwork.
1
Voertuig toevoegen
Import your fleet or add vehicles in seconds.
2
Assign Driver
Link drivers and set their permissions.
3
Track Usage
Log trips, mileage, fuel and inspections.
4
Schedule Maintenance
Plan services and let reminders do the rest.
5
Generate Reports
Export clean reports for cost and compliance.
Lease Management
Manage leased vehicles with the same confidence as owned vehicles.
Track contracts, monitor mileage limits, automate lease payments, store documents, estimate end-of-lease costs, and receive proactive reminders — all in one place.
Lease Contracts
Store contract details, duration, leasing provider, and financial information.
View feature workflowLease Payments
Track upcoming payments and automatically record payment history.
View feature workflowMileage Monitoring
Monitor mileage limits and receive alerts before exceeding contract allowances.
View feature workflowLease Cost Calculator
Understand total lease costs and monthly expenses.
View feature workflowMileage Forecast
Predict excess mileage charges before they happen.
View feature workflowLease Documents
Store contracts, delivery reports, return reports, and invoices securely.
View feature workflowReturn Preparation
Track inspections, damages, and estimated return costs.
View feature workflowAI Insights
Receive intelligent recommendations based on mileage trends and lease status.
View feature workflowBusiness benefits
Fewer surprises across every lease contract
Lease costs and deadlines are easy to lose track of once a fleet grows past a handful of vehicles.
Without lease oversight
Lease costs pile up without warning
Mileage overages are discovered only at return
Lease documents scattered across email and drives
Multiple contracts tracked in separate spreadsheets
With Fahrnex
Fewer unexpected costs
Reduce unexpected lease costs
Mileage tracked continuously
Prevent excess mileage penalties
One organized archive
Keep every lease document organized
Full contract visibility
Manage multiple lease contracts with clarity
Vehicle ownership types
One platform for owned, leased, and financed vehicles
Whether a vehicle is owned outright, financed, or leased, Fahrnex keeps it in the same fleet workspace — not a separate leasing system.
Owned
Vehicles you hold outright, with full records from purchase to disposal.
Full maintenance and service history
Registration, tax, and insurance reminders
Cost tracking from purchase to resale
Leased
Vehicles leased from any provider, tracked alongside the rest of your fleet.
Contract terms, payments, and mileage limits
Return-readiness tracking and cost estimates
Documents stored with the vehicle record
Financed
Vehicles under a financing agreement, with the same visibility as owned assets.
Financing terms alongside maintenance records
Cost and depreciation tracking
One record per vehicle, regardless of financing
Fahrnex does not lease or finance vehicles. It helps you manage the ones you already own, lease, or finance — in one login.
The difference
What changes when you switch to Fahrnex
The same fleet, run with a fraction of the manual effort.
Without a platform
Fleet data scattered across spreadsheets and inboxes
Renewals and TÜV dates missed until it is too late
Paper inspections that get lost or never filed
Reactive, expensive breakdowns and downtime
With Fahrnex
Save 8 hours / week
Less manual admin per vehicle
Lower maintenance costs
Catch issues before they escalate
100% digital inspections
Every check logged and searchable
Never miss renewals
Automatic reminders for every date
Waarom Fahrnex
Built to be trusted from day one
Fahrnex is a new platform — so instead of borrowed logos and inflated numbers, here's exactly what you can count on.
Made for German rules
TÜV, Kfz-Steuer, inspection and insurance dates are handled natively — not bolted on. Built for how vehicles are actually managed in Germany.
Uw gegevens blijven van u
GDPR-compliant and hosted in the EU, encrypted in transit and at rest. Export everything anytime — no lock-in, ever.
One system, not ten tools
Vehicles, repairs, reminders, documents and costs live in a single source of truth — replacing spreadsheets, paper folders and scattered chats.
Actively evolving
Fahrnex ships new capabilities continuously, and your feedback shapes what we build next.
AVG-conformHosted in the EUGemaakt in DuitslandEncrypted dataNo lock-in
Gratis tools
Useful before you even sign up
Free calculators and lookups for the German market — no account needed.
Enterprise security
Your fleet data, properly protected
Security and compliance built in from day one — so IT and management can sign off with confidence.
Talk to our teamGDPR Compliant
Built and hosted to meet EU data protection standards.
ISO Ready
Processes aligned to ISO information-security practices.
Role Permissions
Granular access so people only see what they should.
Encrypted Data
Encryption in transit and at rest, end to end.
Daily Backups
Automatic backups keep your fleet data safe.
FAQ
Questions, answered
Most teams are up and running the same day. Import your vehicles from a spreadsheet or add them manually, invite your team, and you are ready — no lengthy setup or onboarding project required.
Yes. Import vehicles from CSV or Excel, preview validation results, and review row errors before onboarding. Invite drivers and assign vehicles from the company team workspace.
Yes. Drivers use a mobile web dashboard to view their assigned vehicle, sign handovers, update mileage, submit incident photos, and follow repair and maintenance updates. An internet connection is required.
Company roles control vehicle management, approvals, reports, and activity history. Driver-only accounts have a focused workspace. Compliance files use scoped downloads, and drawn handover signatures are encrypted at rest.
Fahrnex offers simple per-vehicle pricing with a 14-day free trial and no setup fees. You can start free and upgrade once you see the value — cancel anytime.
Ready to simplify
fleet management?
Start free in minutes. No credit card, no setup fees — just a clearer view of your entire fleet.
14-day free trial · Cancel anytime